Terri's File Folder List

As mentioned in the Working Solo Minute (1/2/08, #001), here's a list of the file folders I create with my LabelWriter each January. I place them on third-cut manila file folders, and have them ready to go during the first week of the year. They replace the previous year's files, which get transferred to a records storage box (cardboard, generally sold flat in packages of 3 or 10) and moved to storage after taxes are complete.

Use this list as a guide to create your own system. The numbers on some of the files refer to the Chart of Accounts for my corporate bookkeeping. They are in pairs because the LabelWriter software creates two labels at a time.


WORKING SOLO FILE FOLDER LIST

WSI Deposits 2009
Bank Statements 2009

Bank Credit Line 2009
Check Stubs/Voided Checks 2009

[Credit Card #1] 2009
[Credit Card #2] 2009

6-1018 Auto Expenses 2009
6-1085 Dues & Subscriptions 2009

6-1250 Outside Labor 2009
6-1350 Office Expenses 2009

6-1360 Online Expenses 2009
6-1370 Postage & Shipping 2009

6-1390 Prof. Development 2009
6-1401 Accounting Fees 2009

6-1405 Legal Fees 2009
6-1410 Pubs & Ref. Mtls. 2009

6-1440 Rent 2009
6-1450 Repairs & Maintenance 2009

6-1500 Telephone 2009
6-1500 Cell Phone 2009
(I keep these in two separate folders just to keep them organized more easily.)

(The following are for travel receipts, by quarter. When I traveled more frequently, I had a file folder for each month.)
Jan/Feb/March 2009 Receipts
April/May/June 2009 Receipts
July/Aug/Sept 2009 Receipts
Oct/Nov/Dec 2009 Receipts

Misc. Receipts 2009
Misc. Business Mail 2009

Equipment Purchases 2009
Other Financial Accounts 2009